(By Jeremy Caplan)
“To track expenses, Expensify might work for you. It’s a simple, free app that lets you snap a picture of receipts, which are then uploaded to your account. The service automatically detects characteristics of your expenses and files them accordingly. You can easily print or email detailed, customized expense reports. You can also use the app to track mileage expenses or to organize receipts by project or trip.“
The symbol of mobile work used to be the laptop. Now, it’s the smartphone. When you’re running a small business that requires a lot of travel, you often don’t have the luxury of sitting down at a computer to get things done. Your phone becomes your office.
According to the 2012 CDW Small Business Mobility Report, 75 percent of small businesses surveyed recently reported that mobile devices have become crucial for the completion of everyday tasks. Of the respondents, 94 percent cited improving efficiency as the top reason for using a phone for work, far above streamlining communications (60 percent).
As small business owners do more of their work on mobile devices, apps have become crucial workplace tools. Here are a few that small business owners rely on for help with everything from scanning docs and managing expenses to organizing files for easy road access.
DocScan lets you quickly scan documents with your phone for future reference. It senses the corners of the document so even if you don’t photograph the document in a perfectly aligned way, you’ll still end up with a professional-looking scan.
To track expenses, Expensify might work for you. It’s a simple, free app that lets you snap a picture of receipts, which are then uploaded to your account. The service automatically detects characteristics of your expenses and files them accordingly. You can easily print or email detailed, customized expense reports. You can also use the app to track mileage expenses or to organize receipts by project or trip. Expensify integrates with other popular software, including Freshbooks, Google Apps, Salesforce, Evernote and Quickbooks.
When you’re running your business while running around, you need an efficient mobile filing system to make sure everything important to you is readily available.
One of the most popular apps for keeping small business materials organized is Evernote. You can use it to file all of your invoices, contracts and scanned documents. You can also use it for recording quick audio reminders or taking snapshots of whiteboards or notebook brainstorms.
You can also email any important messages or attachments directly into your Evernote account. Notes — even entire notebooks — can be shared with colleagues or clients for collaboration, or even publicly shared to expand your brand’s Web presence.
JumpTrack lets businesses who want to do their own shipping have complete control of the process on any of their mobile devices. This proof-of-delivery app records signatures and stores photos of deliveries. It also tracks the location of your drivers to maximize route efficiency. With a cloud-based management system, you have access to all of the data, all the time and can easily update customers via email.
(Source: UPS, Forbes)
“Opinion pieces of this sort published on RISE Networks are those of the original authors and do not in anyway represent the thoughts, beliefs and ideas of RISE Networks.”